Purchasing Associate

Job Description

If you desire to be part of something special, to be part of a winning team, to be part of a fun team – winning is fun.  We are looking forward to a Purchasing Associate in Eaton’s electrical business, based in Jakarta, Indonesia.  In Eaton, making our work exciting, engaging, meaningful; ensuring safety, health, wellness; and being a model of inclusion & diversity are already embedded in who we are - it’s in our values, part of our vision, and our clearly defined aspirational goals.

The primary function of the role is at least 2 years’ experience in Procurement management – To issue PO and follow up with suppliers until it is delivered to the warehouse or sites.

This exciting role offers opportunity to:

Create PO in SAP

  • Checking PR created from MRP run for direct materials
  • Create PO for direct materials
  • Create PO for indirect materials  
  • Attached quotation into PO for 3rd party purchase
  • Print PO to PDF format
  • Email PO
  • Create Order in Vista (for Cutler Hammer / US items)
  • Create Order in MDC (due to no EDI)

PO Follow Up

  • Ask/receive order confirmation from suppliers
  • Update AB date - Acknowledgement date
  • Update LA date (if needed) – Shipping notification
  • Expedite delivery from supplier (if needed)
  • Escalate to manager for critical / Urgent delivery
  • Call suppliers if needed (time zone difference)
  • Arrange with forwarder to pick up cargo from suppliers

Import Clearance

  • Provides invoice, packing list, Form D/E and all shipping document to forwarders to clear custom
  • Checking draft import permit
  • Check to validate Duty/Tax based on HS code
  • Submit inbound e-Faktur (if needed)

Arrange (Drop Ship) Delivery to Customers – No WH

  • Work with forwarders to break bulk (splitting) import shipment
  • Work with forwarders to arrange delivery to customers
  • Get POD from forwarders & pass over to CSR for billing

Post shipment follow up

  • Incoming shipment discrepancy on Qty or materials
  • Work with forwarder or Warehouse on shipment isolation
  • Follow up with supplier on shipment discrepancy
  • Follow up with insurance company for claim on damaged

Logistics support on Quality management

  • Arrange with plants for repair and/or return shipment
  • Follow up until issue is resolved and closed   

Data maintenance in SAP 

  • Vendor Master
  • MM Maintenance - Masterdata
  • PIR Maintenance – Purchasing Info Record
  • Source List Maintenance



  • At least 2 year experience in logistics, supply chain or procurement
  • Very proficient in operating SAP MM module

  • Intermediate or higher level in using Excel software

  • Basic knowledge in incoterm and shipping documentation

  • Good process understanding of inbound from oversea supplier to destination and outbound from either our warehouse or supplier (in case of drop shipment) to customer destination

Yes! Because you are the one we are looking for, we hope to hear from you now!


We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters. We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.

Job: Supply Chain / Logistics

Region: Asia Pacific
Organization: EA East Asia

Job Level: Individual Contributor
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: Yes
Does this position offer relocation?: No
Travel: No