Administrative Assistant

Job Description

Eaton’s eMobility business has an opening for an Administrative Assistant. This role will be based at our Tualatin, OR facility. 

 

This position provides a wide variety of administrative, analytical and project support for Eaton’s eMobility business. The Administrative Assistant implements and oversees systems, procedures and guidelines for the administrative processes of the location, leads communications processes for the site, and provides analytical support to the operations leadership as needed.

  

Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

 

In this function you will: 

  • Act as a liaison to the staff, external vendors, customers, and internal departments and employees.
  • Manage the overall operation of the office and provides support to the division leadership staff, including sales and marketing, finance, operations, human resources, and the VP/GM.
  • Develop, implement and improve local office procedures, including but not limited to mailing system, office supplies, and vendor management.
  • Manage site office expenses and purchasing orders, and expense forecasting for annual budgetary planning processes.
  • Coordinate large group meetings, customer events, interviews, and onboarding processes.
  • Coordinate data collection for standard division reports, ensure data accuracy and provide analytics support to divisional leadership, as well as create and format presentations, reports and other communications material.
  • Establish 5S for local conference room and manage schedules to facilitate effective meetings.
  • Lead and/or participate in local engagement teams
  • Provide EDI Admin and sales admin support as applicable

When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger.


Qualifications

Required (Basic) Qualifications:
  • Associates degree from an accredited institution
  • Minimum 1 year of professional experience
  • Must be legally authorized to work in the United States without company sponsorship.
  • No relocation benefit is being offered for this position.  Only candidates that currently reside within the immediate geographical area of Warrendale, PA will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitation.

Preferred Qualifications:

  • Bachelors degree from an accredited institution
  • Experience supporting senior level leadership, and working with vendors
  • Experience working with Sharepoint.
  • Experience analyzing business data and creating business reports and presentation material
  • Excellent customer service and problem solving skills
  • Must be highly organized and have strong time management skills
  • Excellent communications skills
  • Ability to prioritize and juggle multiple assignments concurrently.
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We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.


We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters. We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.

Job: Business Services

Region: North America – US/Puerto Rico
Organization: VEH EMB eMobility

Job Level: Individual Contributor
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: No