Office Coordinator Assistant
Would you like to make a difference to the environment? Do you want to work for a global and ethical company? Join us and help us provide energy-efficient solutions that make a real impact.
We make what matters work.
To find out more about us check: https://www.youtube.com/watch?v=baa_aiJ4L7E
We established Eaton’s EMEA Business Service Center in 2015 where more than 600 people are working on what matters. Our mission is to provide high value services to support internal and external customers across Eaton’s Electrical, Hydraulics, and Corporate functions in EMEA.
As a member of the Administrative Center of Excellence, you will actively promote collaboration, support the standardization of processes, optimize services, share best practices and drive for continuous improvement within ACOE in line with Eaton’s EBS principles and One Eaton Vision. You will be the first point of contact for Budapest BSC by promoting Eaton’s signature through best in class welcoming, guiding and informing external and internal Eaton visitors. You will also be responsible to support Budapest BSC Management and employees in fulfilling administrative tasks as described below.
You will make a difference by:
Managing the reception (welcoming and assisting visitors, inform and support external / internal visitors
Managing the mailbox
Managing the main phone station
Facilitating the management ticketing systems
Managing the car fleet (Liaise with lease providers for car delivery/return. Coordinate tires change, car maintenance, repair and cleaning)
Orientating the new joiners
Managing event logistics – arrange catering, meeting room reservation, transfer arrangements for visitors and internal BSC events
Being the first point of contacts for vendors companies
Handling staff-related administration: track and update headcount / office space status, maintain newcomer inventory
Handling facility issues (e.g. electricity, water, air conditioning, furniture) to maintain a pleasant office environment
Cooperating closely with EHS and taking actions to make the office compliant with Eaton safety guidelines and Hungarian law requirements
Handling postage, courier administration and arrangements
Handling badge permissions and photo ID badges
Ordering business cards, kitchen and stationery supplies
Assisting in planning new office areas and finalizing for moving in after constructions works
Holding ultimate responsibility over ensuring clean and well equipped office space
Working with facility management groups to address issues around office environment
Your experience matters:
Minimum high school degree, college or university degree is preferable
1 -3 year Service Center experience is preferable
Excellent verbal and written communication skills in English and Hungarian
Customer service orientation, interpersonal skills and ability to set priorities and work under pressure
Has to be able to pay attention to details
Has to be initiative, creative and flexible
Proficiency in Microsoft products
Ability to interact professionally with various levels of management, inclusive of the LT, in the organization and across various divisions
Must be confident, professional and organized
Ability to persuade and influence others through developed communication and diplomacy skills with colleagues in other areas and occasional external
We make work exciting, engaging and meaningful for you
We ensure health, wellness, safety and work-life balance for you
We value diversity, join our passionate team
Candidate applying to the vacancy will be subject of ability testing as part of the recruitment process.
We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters. We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.
Job: Human Resources
Region: Europe, Middle East, Africa
Organization: Corporate Sector
Job Level: Entry Level
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No