Administrative Assistant – Campus Manager
Eaton’s Hydraulic division is currently seeking an Administrative Assistant – Campus Manager to join our team. This position is based at our Queretaro facility.
The Administrative Assistant is responsible to provide administrative support to the Campus Manager and the Plant Staff members and is key to ensure internal policies and procedures compliance while providing an excellent level of service. Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.
Some activities related with the position will be:
Manages the calendar and agenda of the Campus Manager, create the Agenda of the weekly staff meeting and take the minutes of those meetings and coordinate follow up activities with Staff members.
Schedule monthly roundtables with the Campus Manager according with the established eligibility criteria, take the minutes of those roundtables and publish the output according with the established process in coordination with HR department
Manages travel and expenses of the Campus Manager and the staff members (reservations, flights, hotels, meals, transportation and expense reports).
Provide support to visitors related with reservations, flights, hotels, meals, transportation.
Responsible for the administration of the Executive boardroom and the Lobby conference room
Coordinates Janitors activities (in coordination with the supplier Company) to ensure 5S´s in offices, Kitchen, Conference rooms and Bathrooms, to ensure excellence in service.
Responsible for the administration of office supplies, coffee breaks and box lunch service when major meetings and training activities are conducted.
Responsible for the administration of the Company Car Fleet including the relation with Vendor (Lease plan), invoices payments, programing car services and replacements for executives.
Responsible for the Administration of Several Services in the plant including: AMEX new users, hiring on demand translators and interpreters, vending machines, ATM machines.
Collaborates closely with HR and procurement departments providing administrative support (Procurement orders, invoices, payments, etc.) in the execution of Company Events (year-end celebration, mother´s day, among others.
When we embrace the different ideas, perspectives and backgrounds that make each of us unique, we — as individuals and as a company — are stronger.
Required (Basic) Qualifications:
Bachelor degree in Administration preferred
3 years of experience providing administrative support to leadership positions in Manufacture environment.
Ability to manage several priorities and work in high demand.
Customer focus, attention to details and problem solving.
Oracle software experience
Proven experience administrating company car fleet, office supplies, travel expenses reports, coffee breaks and lunch services, reservations, flights, hotels, meals, transportation track.
We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters. We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.
Job: Multi-Function Executive
Region: Latin America
Organization: HYD Hydraulics Group
Job Level: Individual Contributor
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: Yes, 10 % of the Time