Eaton Careers

Senior Administrative Assistant

Dublin, Ireland
Multi-Function Executive

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English

Job Description

Join Eaton and help us provide energy-efficient solutions that have a real impact on the environment. We make what matters work. Find out more on https://www.youtube.com/watch?v=baa_aiJ4L7E

Do you want to work for a global player, where we care about ethics, inclusion and diversity and our people?

 

The purpose of this new Senior Administrative Assistant position is to provide EA / administrative support to the EVP/CTO’s Leadership Dublin Team by planning, executing and coordinating the overall administrative, events and finance workload based in our global headquarters in Dublin.

The successful candidate will be working closely with the Executive Assistant of the EVP/CTO, Global Technology, Finance, HR and IP Directors.


 

Your key deliverables will involve but are not limited to :

  • Calendar management (e.g. meeting management including managing action log, follow ups and identifying / managing calendar conflicts)
  • Organising and prioritising a wide range of domestic and global meetings (in person and teleconference/VC), managing all logistics, requesting papers where appropriate, checking attendance etc.
  • Ensure all agenda, packs and materials are compiled, printed and distributed before meetings
  • Monitor email correspondence and action where appropriate or escalate with a view to speedy resolution
  • Arrange global travel, liaising with internal and external contacts for all bookings. Ensuring visa’s, passports and itineraries are up to date, adhering to company travel policies
  • Office management (e.g. ordering stationary, etc)
  • Events management
  • Expense reconciliation and approval within timescales and policy
  • Build and maintain strong working relationship with Senior Management, colleagues at all levels and external key stakeholders
  • Preparation of monthly reports and presentations
  • Assist in onboarding of new joiners
  • Being actively involved in ad hoc projects, processes and initiatives

Qualifications

Do you have/Are you?

  • Track record of supporting Director level and Sr Managers in a complex multinational environment
  • Multinational experience
  • Proficient in Microsoft Office Suite including Outlook, Word, Excel, Access, Powerpoint, Sharepoint.
  • Superior organizational and multi-tasking skills and dedication to completing projects in a timely manner
  • Have excellent interpersonal and communication skills, highly collaborative and work well within a team
  • Detail orientated and able to  work in an extremely fast-paced work environment
  • High sense of urgency and prioritization and high degree of reliability, confidentiality, discretion, quality work and professionalism
  •  

Then we want to hear about you!

 

What Eaton offers:

 

  • Contract in fast growing global company
  • Challenging projects in dynamic collaborative team
  • Wellness - Wellness at Eaton is more than a program, it’s about changing the environment by offering the right tools to help empower employees to make that happen

 

Candidate applying to the vacancy will be subject of the background screening.


We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters. We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.

Job: Multi-Function Executive

Region: Europe, Middle East, Africa
Organization: CTO Corporate Technology Office

Job Level: Individual Contributor
Schedule: Full-time
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: No

Requisition ID: 061542